Moving companies

Office relocation: the ultimate checklist for Office Managers (and why office cleaning is key)

corporate relocation

 

Office relocation: the ultimate checklist for Office Managers (and why office cleaning is key)

Moving offices is a decisive step in the life of a company. Whether it's to support growth, modernize spaces or improve the quality of life at work, a company move can't be improvised. For Office Managers, Executive Assistants and General Services, it's often a logistical, human and organizational challenge.

Here's a complete checklist for anticipating every stage of the move, with a special focus on office cleaning, often underestimated but essential to a successful transition.

corporate relocation

1. Structuring the company relocation project

  • Set a realistic moving date, taking into account the company's busy periods.
  • Create a detailed backlog: sorting, packing, uninstalling, office cleaning, moving in...
  • Appoint a contact person for each department to facilitate internal communication.

Tip: Anticipate internal validation deadlines (management, IT, HR...) to avoid last-minute blockages.

 

2. Take inventory and sort intelligently

  • List what needs to be moved, recycled, donated or thrown away.
  • Provide temporary storage solutions if necessary.

Anticipate the need for additional furniture in the new premises.

 

3. Never neglect office cleaning

Before the move

  • Schedule a clean-up to restore the old site (floors, carpets, windows, sanitary facilities, etc.).
  • Anticipate the inventory of fixtures when you leave: a poorly cleaned premises can lead to additional costs.

After moving in

  • Have the new office thoroughly cleaned before employees arrive: disinfected, dusted, sanitary facilities put into service.
  • Set up a new regular cleaning schedule, adapted to the site's configuration (open space, shared areas, etc.).

💡 Good to know: More and more companies are opting for eco-responsible service providers, using biodegradable products and sustainable practices.

 

4. Choose the right service providers (and ask the right questions)

  • Compare several quotes from movers & cleaning companies. Here are the top 3 office cleaning companies we recommend:

1 - Nikita

2 - Tidybear

3 - Dr Cleaner

  • Check their customer references and quality certifications (ISO, eco-label...).
  • Ask for a preliminary technical visit on site for a reliable quote.

Choose service providers who are responsive, transparent and adaptable to your needs.

 

5. Supporting employees

  • Create a practical arrival kit: access, timetables, maps, facilities.
  • Organize a guided tour or a welcome breakfast in the new offices.

Take special needs into account: PMR, quiet areas, mobility facilities.

 

6. Think sustainable, think comfort

  • Choose responsible cleaning solutions (allergen-free, local...).
  • Donate or recycle unused furniture.

Design healthy spaces: plants, air quality, clear signage.

 

7. After the move: taking stock

  • Provide feedback to teams on strengths and areas for improvement.
  • Evaluate service providers: punctuality, quality of service, cleanliness.

Adjust contracts if necessary (frequency, priority areas, disinfection services, etc.).

 

corporate relocation🔎 To sum up: 5 mistakes to avoid

  1. Choosing service providers at the last minute
  2. Forget about post-move cleaning
  3. Underestimating employee stress
  4. No prior technical inspection
  5. Neglecting the new office cleaning schedule

 

Why office cleaning isn't just a detail

A service provider specialized in tertiary environments guarantees :

  • Premises ready for D-Day
  • Professional restoration of the former site
  • A healthy, clean and reassuring environment for your teams